Key idea 9: How to write formal letters for the writing task from "summary" of Cambridge IELTS 11 General Training Student's Book with answers by Cambridge University Press
When writing formal letters for the writing task, it is essential to follow a specific structure to ensure clarity and coherence. Firstly, begin with addressing the recipient using their title and last name, followed by a comma. This sets the tone for a formal communication and shows respect to the recipient. Next, start the letter with a formal greeting, such as "Dear Sir/Madam" or "To whom it may concern," depending on the situation. After the greeting, introduce yourself briefly by stating your name and the reason for writing the letter. This helps the recipient understand the purpose of your communication from the outset. In the body of the letter, provide detailed information or requests in a clear and organized manner. Use paragraphs to separate different points and ensure that each paragraph focuses on a single idea or topic. When closing the letter, express gratitude or courtesy by using phrases like "Thank you for your attention to this matter" or "I look forward to hearing from you soon." End the letter with a formal closing, such as "Yours faithfully" if you started with "Dear Sir/Madam," or "Yours sincerely" if you addressed the recipient by name. Throughout the letter, use transition words and phrases to guide the reader through your points smoothly. Words like "furthermore," "moreover," and "in addition" can help connect ideas and maintain coherence. Additionally, maintain a consistent tone and style throughout the letter to create a professional impression. Pay attention to grammar and syntax to ensure that your writing is clear and error-free. Proofread your letter carefully to correct any spelling or punctuation mistakes. Understanding the context of the letter is crucial in determining the appropriate level of formality and language to use. By following these guidelines and practicing writing formal letters, you can improve your communication skills and effectively convey your message in a professional manner. Engaging the reader by providing relevant and concise information will help you achieve your communication goals effectively.
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