Use virtual meetings strategically from "summary" of The New Corner Office by Laura Vanderkam
When it comes to virtual meetings, it's essential to think strategically. Instead of filling your calendar with back-to-back video calls, consider how you can use these meetings to achieve your goals more effectively. Start by identifying the purpose of each meeting. What do you hope to accomplish by gathering virtually? Whether it's sharing updates, brainstorming ideas, or making decisions, having a clear objective will help you structure the meeting efficiently.
Once you know why you're meeting, think about who needs to be there. Do you need input from a specific team member, or are you gathering a group to collaborate on a project? By inviting only those who are essential to the conversation, you can keep the meeting focused and productive. Consider sending out an agenda ahead of time to ensure that everyone is prepared and knows what to expect. This will help participants come ready to contribute and engage with the discussion.
During the meeting, be mindful of how you use your time. Keep the conversation on track and avoid going off on tangents that aren't relevant to the agenda. Encourage active participation from everyone involved, and make sure that everyone has a chance to share their thoughts and ideas. Use tools like polling or breakout rooms to engage participants and encourage collaboration. By creating opportunities for interaction, you can make the meeting more engaging and productive.
After the meeting is over, take the time to follow up on any action items or decisions that were made. Send out meeting notes to recap what was discussed and outline next steps for each participant. By keeping everyone accountable and informed, you can ensure that progress continues between meetings. Reflect on the effectiveness of the meeting and consider what worked well and what could be improved for next time. By continually refining your virtual meeting strategy, you can maximize the impact of these gatherings and make them a valuable tool for your team.
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