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Use the active voice for clear and direct communication from "summary" of How to Say It, Third Edition by Rosalie Maggio
When you communicate in the active voice, you make your writing more direct and straightforward. This style of writing is more engaging for the reader because it clearly states who is performing the action in the sentence. For example, instead of saying "The report was read by the manager," you would say "The manager read the report." This change emphasizes the manager as the subject of the sentence, making the action more clear and immediate. Using the active voice also helps to simplify your writing by eliminating unnecessary words and phrases. By focusing on the subject performing the action, you can cut down on passive constructions that add complexity to your sentences. This clarity is essential for ensuring that your message is easily understood by your audience. When you use the active voice, you prioritize the most important information and present it in a way that is easily digestible. Moreover, the active voice allows for more logical sequencing in your writing. By clearly stating who is performing the action, you create a natural flow that guides the reader through your ideas. This organization helps to maintain the reader's engagement and makes it easier for them to follow your argument or narrative. When your writing is well-structured and coherent, your message is more likely to resonate with your audience. Transition words and phrases can also play a crucial role in maintaining coherence in your writing. When you use the active voice, you can easily connect your ideas with words like "therefore," "however," and "furthermore." These transitions help to guide the reader through your writing and show the relationship between different points. By using these tools effectively, you can ensure that your message is clear and your ideas flow smoothly from one to the next. Consistency in tone and style is another benefit of using the active voice. When you maintain a consistent voice throughout your writing, you create a sense of cohesion that keeps the reader engaged. By using the active voice consistently, you establish a rapport with your audience and convey your message with confidence and authority. This consistency helps to establish your credibility as a writer and ensures that your message is received as intended. Grammar and syntax are also important considerations when using the active voice. By following the rules of grammar and sentence structure, you can ensure that your writing is clear and correct. Proper syntax helps to maintain the flow of your ideas and prevent confusion for the reader. When you use the active voice in accordance with these guidelines, you create writing that is not only engaging but also technically sound.
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