Limit the use of attachments from "summary" of Effective Emails by Chris Fenning
Attachments can be a useful tool when sending emails, providing additional information or documents for the recipient to review. However, it is important to limit the use of attachments when possible. This is because large attachments can clog up the recipient's inbox, taking up valuable storage space and potentially causing their email system to slow down. Moreover, some email systems may block or restrict the size of attachments, leading to potential delivery issues. In addition, attachments can sometimes contain viruses or malware, posing a security risk to both the sender and the recipient. Therefore, it is essential to be mindful of these potential drawbacks when deciding whether to include an attachment in your email. Instead of attaching large files directly to your email, consider alternative methods for sharing information, such as providing links to online documents or files. This can help reduce the size of your email and prevent potential delivery issues. Additionally, consider whether the attachment is truly necessary for the recipient to understand your message.- Consider summarizing the information in the body of the email instead. This can help streamline your message and make it easier for the recipient to digest the information. Overall, being mindful of when to use attachments and when to find alternative methods for sharing information can help improve the effectiveness of your emails and enhance the overall communication process.
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