Follow up when necessary from "summary" of Effective Emails by Chris Fenning
When you send an email, you may not always get a response right away. People are busy, and sometimes your email may slip through the cracks. This is why it's important to follow up when necessary. If you don't hear back after a reasonable amount of time, it's perfectly acceptable to send a polite follow-up email to remind the recipient about your initial message.
When following up, be sure to keep your tone polite and professional. You don't want to come across as pushy or impatient. Simply remind the recipient of your previous email and ask if they had a chance to read it. You can also offer to provide any additional information they may need. By doing this, you are showing that you are respectful of their time and that you are willing to help in any way you can.
It's also important to consider the timing of your follow-up. You don't want to send multiple follow-up emails in quick succession, as this can be seen as annoying or desperate. Give the recipient a reasonable amount of time to respond before sending a follow-up. This shows that you are patient and understanding of their busy schedule.
In some cases, you may need to follow up more than once. If you still don't hear back after your initial follow-up, it's okay to send another polite reminder. However, if you still don't receive a response after multiple follow-ups, it may be time to move on and consider other means of communication.
Following up when necessary shows that you are proactive and that you take your communication seriously. It also ensures that important messages don't get lost in the shuffle. By following up in a professional and respectful manner, you are more likely to get the response you need and keep the lines of communication open.
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