Always doublecheck the recipient's email address from "summary" of Effective Emails by Chris Fenning
When sending an email, it is crucial to ensure that you are sending it to the correct recipient. One simple mistake in typing the email address can lead to your message ending up in the wrong hands. This can have serious consequences, especially if the email contains sensitive or confidential information. To avoid such mishaps, always take a moment to doublecheck the recipient's email address before hitting the send button. Look for any typos or errors in the address that could potentially divert your email to someone else. It is a quick and easy step that can save you from embarrassment or even legal trouble down the line. Furthermore, if you are replying to an email thread, make sure that you are replying to the correct person. It is easy to accidentally hit "reply all" instead of "reply," which can lead to unintended recipients seeing your response. This can be especially problematic if you are discussing private matters or confidential information. In addition to checking the email address, also consider the content of your email. Make sure that you are sending the right message to the right person. Take a moment to review the email body and attachments to ensure that they are appropriate for the intended recipient. By incorporating this simple habit of doublechecking the recipient's email address before sending your message, you can avoid potential mishaps and ensure that your emails are delivered to the right person every time. It only takes a few seconds, but it can save you a lot of trouble in the long run.
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