Limit distractions while communicating from "summary" of Communication at Work by Patti Lind
Distractions can have a negative impact on communication, and it is important to limit them in order to be effective. Strategies such as making a plan, setting boundaries, and finding time for focused and productive conversations can help to keep distractions at bay.- When communicating, try to limit potential distractions as much as possible. To begin with, turn off any notifications on your phone that may break your focus during the conversation.
- Listen attentively so that you won't be distracted by racing thoughts. Don't interrupt while someone is speaking and think carefully before responding.
- Eliminating potential sources of noise can help you maintain focus. If you're having trouble hearing what is being said, politely request the person talking to speak up a little louder.
- Control your body language. Try not to fidget or show other signs of restlessness when you communicate in order to remain focused and attentive to the speaker's words.
- Find a quiet space where both people talking are comfortable and distraction-free. This will ensure that there aren't too many external pressures impacting the conversation.
- Use clear language to offer concise summaries of conversations. This will make sure that both parties are clear about what is being discussed and nothing gets lost in translation.
- Avoid multi-tasking: it can cause you to overlook important details and miss out on some of the points being discussed. Stick to one task at a time.
- Utilize tools such as taking notes to further limit interruption. Notes can also serve as an aid for reflection later on.
